PTSA Executive Board Positions
All positions must be voted in. Forms are to be completed toward the end of the school year, as positions open. Contact us for more information.
We will be gathering interest forms for the following positions in the Spring: President*, Treasurer*, Secretary*, VP of Communications*, VP of Events*, VP of Fundraising*, Membership Coordinator, Outreach Coordinator, Parent Liaison Coordinator, Parliamentarian, and Partners in Education ("PIE") Coordinator.
All Executive Board positions require
-
Attendance at all monthly PTSA board meetings
-
Attendance at all general membership meetings
-
Positive representation of the PTSA (please see Media Policy and Standing Rules)
-
Active involvement and support of PTSA events
-
Annual review of Bylaws, standing rules, media policy, money collecting procedures
All volunteer positions require
-
Active National PTSA membership
-
OCPS ADDitions volunteer approval
-
Annual review of standing rules, media policy, money collecting procedures
*These positions serve on the Executive Committee and must be voted upon at a General PTSA Meeting, to be held in the spring. Additional positions will be appointed by the Executive Committee based on interest forms.
President
Represents the members of APS PTSA in all aspects of support needed.
Presides over monthly executive board meetings and general meetings. Should have prior experience of participating on a PTSA executive board.
Works with executive board to develop annual budget, schedule events, and fill PTSA committee positions. Coordinates the work of officers and committees. Responsible for paying bills and submitting monthly financial paperwork to treasurer.
Treasurer
Ensures fiscal responsibility of the APS PTSA.
Develops a budget, implementing processes and procedures for gathering funds and paying bills, and utilizes software to input funds, track expenditures, and update budget as needed. Works with the PTSA Executive Board to develop budget. Presents budget at the general PTSA meetings. Requests vote of approval.
Works with Fundraising Chairperson to ensure proper collection and accounting of funds and event/project expenditures. Appropriates money to proper budget lines when event is complete. Reviews invoices and reimbursement requests submitted by president. Updates checking account and budget information based on monthly account activity. Balances checkbook monthly. Responsible for annual audit. Works with chairs of events in which money is involved.
Secretary
Documents meeting items discussed and decisions made.
Take minutes at every PTSA meeting and provides them to the board within one month following the meeting. Provides minutes from General Board meetings to be posted on PTSA website.
Coordinates any communication, flowers, condolences, congratulations sent to families or faculty on behalf of PTSA as needed. Writes thank you notes to partners, sponsors & volunteers as needed.
Vice President, Communications
Facilitates internal and external communications.
Manages and updates PTSA website, email blast and social networks to promote awareness of PTSA events, activities, fundraisers and drives. Designs flyers and maintains website. Creates monthly PTSA member e-newsletter.
Works with school administrators to schedule Orange Connect phone messages, emails newsletter information. Oversees online ticket ordering for events, and works with Treasurer to maintain member payment accounts. Work with Partners in Education (PIE) coordinators and VP Fundraising to recognize PIEs and sponsors as needed.
Vice President, Events
Creates & implements events to support the APS community.
Oversees the community events committee and chairperson for all family nights, Staff Appreciation, etc. to develop and implement events that support our school community and encourage parent and family involvement within the community. Must be available to participate and manage these events unless otherwise delegated. Works with Partners in Education (PIE) coordinators to facilitate cooperation with PIEs.
Works with Community Events Committee to help plan and coordinate family centered events. Promote and support APS community involvement.
Assists Staff Appreciation Coordinator and Committee to organize and plan a week of events in the spring to recognize school staff; including but not limited to providing meals, gifts, parties, etc. Coordinates volunteers for the week and any other related efforts throughout the year. Works with Partners in Education (PIE) Coordinators and local businesses for donations. Must be available on campus the week of Staff Appreciation.
Collaborates with Cultural Arts Chair and Committee to plan and coordinate events and initiatives related to the arts including dance, music, theatre, visual arts, film/video, and photography. Works together with school staff to develop and implement events and initiates related to the arts.
Vice President, Fundraising
Coordinates fundraising events and spending initiatives.
Coordinates and advises all fundraising event chairs and committees. Works closely with administrators to determine and execute fundraising plans and spending initiatives.
Oversees Fundraising Committee to help in planning and logistics for all fundraising events to include but not limited to the Gifts from the Heart auction, Holiday Shoppe, Falcon 5K.
Outreach Coordinator
Advise, organize and promote community service opportunities.
Advises and leads the community service committee & chairs to organize and promote community service events. Works with the PIE Coordinators to support efforts and relationships with community partners.
Oversees Audubon Serves Committee & Chairs to organize, promote & execute all service drives based on the determined needs of the school.
Partners in Education (PIE) Coordinator
Builds relationships, schedules and recruits community support for events and school needs.
Assists the school administration with PIE relations as needed to build relationships, schedule Spirit Nights and recruit community support for events & school needs.
Oversees PIE Committee, Spirit Store Coordinator and Committee to work with school administrators in order to determine which merchandise should be sold (creativity welcomed) and work with vendor to create a variety of branded items. Monitors display and sale of all merchandise. Coordinate with VP of Events for opportunities for the store set up at select events.
Membership Coordinator
Recruits annual PTSA membership throughout the year at various events.
Recruits annual membership through various means including email, school & PTSA website, and PTSA Facebook site. Sets up and is available to attend PTSA events to fulfill membership obligations.
Keep records of members and issue membership IDs. Ensures annual dues are paid to OCCPTA and FL State PTA. Oversees welcome initiatives and appreciation events. Assists in planning the end of year appreciation events for volunteers, partners in education and donors.
Oversees Membership Welcoming Committee to assist in membership drive, welcome initiatives & appreciation events.
Parent Liaison Coordinator
Communicates with grade level representatives and support liaisons.
Appoints, organizes, and coordinates grade-level classroom representatives. Must be well organized and have good communication skills. Communicates with Grade Representatives and Room Parents regarding their responsibilities as volunteers & provides each with a template for a class roster. Shares information about upcoming school events and how to implement/support the event. Helps organize grade level sponsored food for monthly staff meetings as needed. Distributes “Favorites/All About Me” forms to all staff and organizes copies in the office to view in a notebook. Explains the PTA money collection procedures & other policies.
Oversees Grade Representatives (K-8th grade including ESE) to appoint, organize, and ensure that each class in the grade he/she represents has a classroom Room Parent (elementary) to assist the teacher in planning parties and activities. Guides room parent activities and works with the Parent Liaison Chairperson to ensure information is communicated from the PTSA board to the parents in a streamlined and effective manner. Oversees grade level events if applicable. Coordinates a snack for one monthly staff meeting & grade level staff appreciation efforts.
Works with Room parents grade representative to communicate PTSA news to classroom families. Assist teachers with classroom activities as needed.
Assists Fifth Grade Party Coordinator & Committee and the fifth-grade parent representative to plan, organize, recruit volunteers, and execute the fifth-grade year end party. May also include various 5th grade fundraisers and activities to be held throughout the year. Works with PTSA & administrators to ensure needed funds to cover the cost of the party. May work with Partners in Education (PIE) coordinators to facilitate cooperation with PIEs.
Aides the Eighth Grade Party Coordinator & Committee and the eighth-grade parent representative to plan, organize, recruit volunteers, and execute the eighth-grade year end party. May also include various 8th grade fundraisers and activities to be held throughout the year. Works with PTSA & administrators to ensure needed funds to cover the cost of the party. May work with Partners in Education (PIE) coordinators to facilitate cooperation with PIEs.
Helps Media Center Liaison to find volunteers for media center events (ie. Battle of the books, book fair, etc.) and restocking books.
Oversees Athletic Liaison and assists the athletic coaches in all athletic needs that arise including Field Day, Game ticket sales, possible pep rallies & half-time events.
Oversees Audubon Serves Committee & Chairs to organize, promote & execute all service drives based on the determined needs of the school.
Parliamentarian
Ensures bylaws and standing rules are followed.
Appointed by President with the approval of the Executive Board. Ensures that bylaws and standing rules are followed by the officers and members at all General and board meetings. Assist in following Roberts rules as needed. Collects written statements from members who may not want to speak at meeting. Reads these statements during the appropriate meeting discussion. Reviews and studies bylaws and standing rules annually and as needed. Submits revised bylaws to FL PTA when applicable.